Dunsford Singers: A Teign Valley Choir
the following is what you have agreed to:
Your privacy is important to us, and we want to communicate with our members and others associated with Dunsford Singers in a way which has their consent and which is in line with UK law on data protection. As a result of a change in UK law in May 2018, we now need your written consent as to how you would like us to contact you. Please fill in the contact details you are happy for Dunsford Singers to use to communicate with you:
By signing up you are confirming that you consent to Dunsford Singers holding and processing your personal data for the following purposes:
I consent to Dunsford Singers contacting me to keep me informed about news, events, activities and matters of interest to its members by email, phone, or post (you will have ticked one or more)
Optional extra consent: I consent to my email address being given to the members of the Dunsford Singers without any further request to me.
Signed: **** ********* Dated: ** ** ****
You can grant consent to all the purposes, one of the purposes or none of the purposes. Where you do not grant consent we will not be able to use your personal data (so for example we may not be able to let you know about forthcoming activities and events) except in certain limited situations, such as where required to do so by law or to protect members of the public from serious harm. You can find out more about how we use your data from our “Privacy Notice” which is available from the Data Protection Officer, details below.
You can withdraw or change your consent at any time by contacting the Data Protection Officer, Jan Middleton, using the contact form on the foot of this website's Home Page. Please note that all processing of your personal data will cease once you have withdrawn consent, other than where this is required by law, but this will not affect any personal data that has already been processed prior to this point.
DATA PRIVACY NOTICE
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
The Dunsford Singers Committee is the data controller (contact details below). This means we decide how your personal data is processed and for what purposes.
3. How do we process your personal data?
The Committee of Dunsford Singers complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure; and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -
To enable us to promote the object of Dunsford Singers for the benefit of its members and people who are sympathetic with them;
To administer membership records;
To fundraise and promote the Singers;
To manage our volunteers;
To maintain our own accounts and records (including the processing of gift aid
To inform members of news, events and activities arranged by Dunsford Singers and matters of particular relevance or interest to its members that are arranged by other agencies;
4. What is the legal basis for processing your personal data?
Explicit consent given by you, the data subject, so that we can keep you informed about news, events and activities and process your gift aid donations:
Processing is carried out by the Singers as a not-for-profit body provided: - the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and there is no disclosure to a third party without consent.
5. Sharing personal data.
Personal data will be treated as strictly confidential and will only be shared with other members of the Dunsford Singers Committee in order to carry out a service to other members or for purposes connected with the choir. We will only share your data with third parties with your consent.
6. How long do we keep your personal data?
We keep data in accordance with the guidance set out by the ICO for no longer than is necessary for the purpose for which we obtained it.
Specifically, we retain membership records while they are still current; gift aid declarations and associated paperwork for six years after the calendar year in which a gift aid claim was last made on a member’s giving.
We ensure that personal data is disposed of when no longer needed so as to reduce the risk that it will become inaccurate, out of date or irrelevant.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
The right to request a copy of your personal data which Dunsford Singers holds about you;
The right to request that the Committee of Dunsford Singers corrects any personal data if it is found to be inaccurate or out of date;
The right to request that your personal data be erased where it is no longer necessary for the Committee of Dunsford Singers to retain such data;
The right to withdraw your consent to the processing at any time;
The right to request the Committee (the data controller) to provide you (the data subject) with your personal data and where possible to transmit that data directly to another data controller (this is known as the right to data portability) where applicable. [This only applies where you have given your consent to the processing and when we (the data controller) process the data by automated means].
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable).
The right to lodge a complaint with the Information Commissioners Office.
8. Transfer of Data Abroad.
If your personal data is to be transferred to countries or territories outside the EU the Executive Committee (the data controller) will first obtain your consent and will provide you with details of how the data will be protected, together with details of how you can obtain copies of the relevant safeguards.
9. Automated Decision Making
The Executive Committee (the data controller) will provide you with details of any automated decision making, together with information about the logic involved and the significance and consequences of the processing for you.
10. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
11. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact the Secretary of Dunsford Singers, Jan Middleton, using the contact form on the foot of the Home Page.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.